Documents and Guidelines for partners
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from the Open Calls from 2019
Dear partners, thank your desire to work for and with Plovdiv - European Capital of Culture.
Once your project is approved through some of the open-calls announced in 2018 there is a necessity to sign a contract in order to commence your activity. You will receive a personal e-mail from your project manager on behalf of Plovdiv 2019 but
For the signing of the Contract we need to receive from you the following documents on paper, with original signatures and, where applicable, stamps:
1. Updated application form with the original signatures /Bulgarian and English/;
2. The Budget form updated and approved with original signatures /Bulgarian and English;
3. Certificate of existence or lack of obligations towards the country;
4. Certificate of the current status of the applicant organization - the legal person or copy of identity card for individuals together with a copy of a document certifying an entry in BULSTAT Register /or analogous register in the state in which they are established /
5. ACRO the Criminal record certificate of the person representing the applicant - original;
6. Statement on VAT status
7. Declaration of Participation and Authenticity of Information and Authorship (by template) - part of the application package.
8. Declaration on the fulfilment of the eligibility requirements (by template) - part of the application package.
9. Filled in
Once received all documents are passed through the Financial Management and Control electronic system.
After starting the project activity, please keep in mind the need to follow your costs exactly as described in your budget, which as well as the application form are an integral part of both the contract and the recognition of your costs.
For the report, you will need:
1. Certified copies of financial documents (invoices, civil contracts, payment by the bank for payments made, recapitulations, acceptance and delivery protocols, etc.)
2. A completed financial report form, which includes an inventory of own contribution and subsidy from the Plovdiv 2019 Foundation according to the procedure described in the approved budget.
3. Fill out a descriptive report on a template describing the activities.
4. Implementation of a survey conducted during public events, part of the project.
Please keep in mind that you need to follow the guidelines for using our logo, as well as the requirements for publicity of events.
Guidelines reporting a project
